Allegan District Library offers the use of three meeting rooms to the public.
Meeting rooms may be reserved for use by
local or area not-for-profit educational, civic, cultural, community, professional, or government groups at no charge. Local is defined as organization within the boundaries of the Allegan Library District or an organization with a significant membership residing in the Library District. Groups are not required to be a registered 501(c)(3), but cannot be a profit-making or business entity for this designation.
Local or area for-profit and business entities may also reserve meeting rooms, but will be charged an established hourly rental fee. Rental fees are charged per 2-hour block, with a minimum 2-hour block requirement. Meeting room reservation fees are as follows:
Children’s Program Room: $25 per 2-hour block
Board Room: $25 per 2-hour block
Carnegie Room: $35 per 2-hour block
Cancellations without a minimum 3 business days’ notice will be subject to a $5 cancellation fee. Cancellations with no notice will not be eligible for a refund. Organizations with repeated cancellations may lose reservation privileges.
Per our policy, our meeting rooms are not available to be used for private social events.
No general admission fee may be charged for any meeting or program held in the library, nor may any offering, solicitation, or collection of funds be made. For-profit and business entities may not charge for any meetings, nor shall they collect monies in exchange for goods or services.
Groups or persons using our meeting rooms agree to abide by the Allegan District Library Meeting Room Policy which can be found HERE .
In fairness to the community, no more than two reservations can be confirmed on the calendar per organization . Reservations can be made for the current quarter or the next quarter; quarters run December-February, March-May, June-August, and September-November. After your first meeting is over, you may schedule an additional reservation in the same or next quarter.
Our Meeting Room Availability Calendar can be found HERE . Please make sure the room you are requesting is available for the times you request (click the name of the event and you will see a pop-up with the location).
The Carnegie Room is our large historic meeting room on its own floor; it has a dedicated elevator and can also be reached via stairs. The Carnegie Room has a max capacity of 49 persons; there are 15 folding tables and 60 chairs available for use. There is an accessible single-person restroom located on this floor of the building. The Carnegie Room also features a wall-mounted monitor for presentations, as well as ceiling-mounted speakers and a podium with microphone. Groups must be able to set up their own technology.
The Board Room is a medium-sized meeting room for smaller groups. The Board Room is on the main floor and can be accessed from the main entrance on Hubbard Street or the Riverfront parking lot entrance via elevator. The Board Room has a max seated capacity of 26 persons; there is one large table and 12 chairs available for use. The Board Room features conference call technology and a wall-mounted monitor for presentations. Groups must be able to set up their own technology.
The Children’s Program Room is a medium-sized meeting room for smaller groups. The Children’s Program Room is on the lower level and can be accessed from the Riverfront parking lot entrance or the main entrance on Hubbard Street via elevator. The Children’s Program Room has a max capacity of 58 persons; there are 8 folding tables and 20 chairs available for use. There is an accessible family restroom located on the same floor of the building. The Children’s Program Room also features a wall-mounted monitor and a sound bar for presentations. Groups must be able to set up their own technology.
For all rooms, groups must be able to set up and take down any chairs and tables, staff are not available for assistance. Groups should leave the room in the state in which they found it. Food may not be served in any meeting rooms, covered beverages only are allowed.
Once you have read the Meeting Room Policy and room descriptions, and verified that your requested dates (max of two) are available, please fill out our Meeting Room Reservation Form HERE . Submitting a request does not guarantee availability of a meeting room. Reservations are not considered confirmed until you are contacted by a staff member after review; responses are not automated and most requests receive a response within two business days, not including Saturday.
Meeting rooms may be reserved for use by
local or area not-for-profit educational, civic, cultural, community, professional, or government groups at no charge. Local is defined as organization within the boundaries of the Allegan Library District or an organization with a significant membership residing in the Library District. Groups are not required to be a registered 501(c)(3), but cannot be a profit-making or business entity for this designation. Local or area for-profit and business entities may also reserve meeting rooms, but will be charged an established hourly rental fee. Rental fees are charged per 2-hour block, with a minimum 2-hour block requirement. Meeting room reservation fees are as follows:
Children’s Program Room: $25 per 2-hour block
Board Room: $25 per 2-hour block
Carnegie Room: $35 per 2-hour block
Cancellations without a minimum 3 business days’ notice will be subject to a $5 cancellation fee. Cancellations with no notice will not be eligible for a refund. Organizations with repeated cancellations may lose reservation privileges.
Per our policy, our meeting rooms are not available to be used for private social events.
No general admission fee may be charged for any meeting or program held in the library, nor may any offering, solicitation, or collection of funds be made. For-profit and business entities may not charge for any meetings, nor shall they collect monies in exchange for goods or services.
Groups or persons using our meeting rooms agree to abide by the Allegan District Library Meeting Room Policy which can be found HERE .
In fairness to the community, no more than two reservations can be confirmed on the calendar per organization . Reservations can be made for the current quarter or the next quarter; quarters run December-February, March-May, June-August, and September-November. After your first meeting is over, you may schedule an additional reservation in the same or next quarter.
Our Meeting Room Availability Calendar can be found HERE . Please make sure the room you are requesting is available for the times you request (click the name of the event and you will see a pop-up with the location).
The Carnegie Room is our large historic meeting room on its own floor; it has a dedicated elevator and can also be reached via stairs. The Carnegie Room has a max capacity of 49 persons; there are 15 folding tables and 60 chairs available for use. There is an accessible single-person restroom located on this floor of the building. The Carnegie Room also features a wall-mounted monitor for presentations, as well as ceiling-mounted speakers and a podium with microphone. Groups must be able to set up their own technology.
The Board Room is a medium-sized meeting room for smaller groups. The Board Room is on the main floor and can be accessed from the main entrance on Hubbard Street or the Riverfront parking lot entrance via elevator. The Board Room has a max seated capacity of 26 persons; there is one large table and 12 chairs available for use. The Board Room features conference call technology and a wall-mounted monitor for presentations. Groups must be able to set up their own technology.
The Children’s Program Room is a medium-sized meeting room for smaller groups. The Children’s Program Room is on the lower level and can be accessed from the Riverfront parking lot entrance or the main entrance on Hubbard Street via elevator. The Children’s Program Room has a max capacity of 58 persons; there are 8 folding tables and 20 chairs available for use. There is an accessible family restroom located on the same floor of the building. The Children’s Program Room also features a wall-mounted monitor and a sound bar for presentations. Groups must be able to set up their own technology.
For all rooms, groups must be able to set up and take down any chairs and tables, staff are not available for assistance. Groups should leave the room in the state in which they found it. Food may not be served in any meeting rooms, covered beverages only are allowed.
Room use is currently only available during regular open library hours. Reservations outside of open hours WILL NOT be confirmed.
Mon- Thu: 10AM - 8PM
Fri: 10AM - 5:30PM
Sat: 10AM - 4PM
Fri: 10AM - 5:30PM
Sat: 10AM - 4PM
Once you have read the Meeting Room Policy and room descriptions, and verified that your requested dates (max of two) are available, please fill out our Meeting Room Reservation Form HERE . Submitting a request does not guarantee availability of a meeting room. Reservations are not considered confirmed until you are contacted by a staff member after review; responses are not automated and most requests receive a response within two business days, not including Saturday.